Duties and Tasks

Events coordinators may perform the following tasks:

• talk with clients about events and offer suggestions to make sure their requests can be met
• negotiate the type and costs of services to be provided, within a budget
• organise the venue and make sure that it is appropriately set up, with regard to seating and decor
• consult with management to make sure adequate staff members are rostered for duty and with catering staff to plan the menu
• consult with service providers such as entertainers and transport companies
• coordinate staff to make sure that the program of events occurs on time, for example, the serving of food and refreshments
• oversee work by contractors and report on variations to work orders
• find solutions to any problems that arise concerning services or programs provided
• advise senior management on matters requiring their attention and implement their decisions
• follow up with the client to arrange payment and, after the event, to evaluate the service provided
• collect and analyse data on projects undertaken, and report on project outcomes.

Work Conditions

Depending on the size of the establishment, events coordinators may work independently or as part of a team. Event coordinators often work irregular hours; and on weekends and public holidays.

Personal Requirements

• enjoy working with people
• good organisational skills
• attention to detail
• good interpersonal and supervisory skills
• good communication skills
• good grooming and presentation
• comfortable working with computers
• able to negotiate, organise, delegate and work under pressure.

Related Industries

Accommodation
Food and Beverage Services
Property Operators and Real Estate Services

Labour Market

Information

Australian JobOutlook for Project and Program Administrators

Vacancies

Australian JobSearch for Project and Program Administrators (ALL AUSTRALIA)
Work Opportunities websites

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